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Personal Information System (PIS) refers to the practice and the study of the activities people perform in order to acquire, organize, maintain, retrieve and use information items such as documents (paper-based and digital), web pages and email messages for everyday use to complete tasks (work-related or not) and fulfill a person’s various roles (as parent, employee, friend, member of community, etc.).

Through PIS, we always have the right information in the right place, in the right form, and of sufficient completeness and quality to meet our current need. Technologies and tools such as personal information managers help us spend less time with time-consuming and error-prone activities of PIM (such as looking for information). We then have more time to make creative, intelligent use of the information at hand in order to get things done, or to simply enjoy the information itself.

The Personnel Information system is a Computer based system for maintenance of the Service Registers of individuals in an organization. The details pertaining to personnel, postings, qualifications, departmental tests passed, training attended, family details etc are stored in this system. Retrieval of information is possible based on any individuals or on collective information grouped by certain categories namely designation, retirement, length of service, place of working etc.

Generally PIS includes Personal, Address, Postings, Qualification, Departmental Tests passed
Family, Nominations, Loans, Disciplinary Action & Punishment, Properties, Leave, LTC, Previous Employment, Daily Attendance,

Records, and the information PIS contains, are a valuable asset that must be managed and protected. Records provide the essential evidence that a particular action or transaction took place or that a particular decision was made. Records support all business functions and are critical to the assessing of policies and programmes, and to analysing individual and organisational performance. Without reliable records, AICTE cannot administer justice and cannot manage its resources, its revenue or its civil service. It cannot deliver services.  Without accurate and reliable records, and effective systems to manage them, AICTE cannot be held accountable for their decisions and actions, and the rights and obligations of citizens and corporate bodies cannot be upheld.

New technologies provide great potential to improve services and efficiency, but the evidence base upon which AICTE depends must continue to be protected and preserved. For initiatives such as e-governance and e-commerce to be successful, AICTE must have access to information that possesses certain crucial characteristics: the information must be available, accurate, relevant, complete, authoritative, authentic and secure.

The aim of the Evidence-Based e-Governance project is to make records management a cornerstone of the AICTE development agenda. The challenge is to rebuild and modernise information and records management systems in parallel with complementary measures to improve the broader environment for public sector management. The project represents a major opportunity to integrate records management into global strategies for good governance, economic development, accessibility, equity with quality.

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